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Goods & Services Solicitations

Goods & Services Solicitations

Below is a list of current SHA solicitations and applicable addenda. To review and/or print any of these documents, please click on the corresponding file. To be considered, offers must be received by the Purchasing Department no later than the noted expiration date.

  • Request for Proposals – Lease of Office Space for Rental Assistance Department

     

    Request for Proposals

    For For Lease of Office Space for Rental Assistance Department

     

    The Springfield Housing Authority [SHA] is seeking proposals (“Proposals”) for the Leasing of Administrative office space of a minimum of six thousand (6,000) +/- square feet and a maximum of ten thousand (10,000) +/- square feet for a three year lease term with two additional one year lease options which may be unilaterally exercised by SHA. SHA seeks proposals for office space with a preference for the Downtown/Metro-Central area of the City of Springfield, Massachusetts, as said area is defined in this RFP, due to proximity and accessibility for those seeking SHA services. However, SHA will also consider proposals outside the Downtown/Metro-Central area provided there is adequate access to public transportation and parking as further detailed herein. Proposals must identify sites suitable for occupancy for administrative offices to house the Rental Assistance Staff of the SHA. Proposal should include a plan and description of the current condition of the office space including but not limited to the location of offices, conference areas, bathrooms and the ability to re-configure the site upon request by the SHA in order to further the objectives set forth in this RFP. Proposals must reflect good design standards that will be most suitable for administrative staff and must be prepared according to the objectives of the SHA as set out in this RFP.

    Specifications and information including Proposal packages may be obtained by email request to procurement@shamass.org or at the SHA Procurement Office, 60 Congress Street 4th Floor Springfield, MA 01104, Monday through Friday between 8:00 a.m. and 4:00 p.m. from December 14, 2020.

    Sealed Proposals for the lease office space must be submitted no later than 10:00 am Eastern Standard Time on January 28, 2020 to John S Healy, Springfield Housing Authority Director of Capital Improvements and Procurement, by electronic submission at procurement@shamass.org or 60 Congress Street 4th Floor Springfield, MA 01104. Proposals must be submitted using the forms provided in this Request for Proposal and are required to be submitted in an opaque, sealed envelope, plainly marked, “Springfield Housing Authority Lease of Office Space for Rental Assistance Department” in accordance with the terms and conditions set forth in this RFP. All Proposals submitted shall remain in effect for 90 days, Saturdays, Sundays and Legal Holidays included, after the deadline for the submission of Proposals.

    Details and Downloads

    January 28, 2021

    Click the following buttons to download files for this posting.
    Download File

    December 14, 2020

  • Invitation for Bids For On-Call Painting of Vacant Units

     

    Invitation for Bids

    For On-Call Painting of Vacant Units

     

    The Springfield Housing Authority (“SHA”) requests sealed bids for On-Call Painting of Vacated Apartment Units, Various Federal and State Projects in Springfield, MA for a Two Year Period.  All bids must conform with provisions of Mass. General Law, Chapter 149, Section 44A to 44L inclusive, and the HUD Instructions to Bidders.  The SHA will award a two-year indefinite delivery indefinite quantity contract with a not to exceed amount of $150,000.00.  At the SHA’s sole discretion the contract can be extended for one additional year.

    IFB packages may be obtained by going to www.projectdog.com, project number 840850.  All sealed bids must be received by 2:00 PM, December 3, 2020.  All bids shall be received electronically at www.projectdog.com project # 840850.

    Each bid shall be accompanied by a bid guaranty in the form of a bid bond, issued by a responsible Surety Company licensed to do business in Massachusetts, or cash, or certified check, or a treasurer’s or cashier’s check issued by a responsible bank or trust company, and payable to the SHA by Bidders for contract in the amount of 5% of the not to exceed bid price of $150,000.00.  Each bid shall be accompanied by: HUD 5369A, Representations, Certifications, and Other Statements of Bidders, Non-Collusive Affidavit, Certificate of Corporate Clerk, Certificate of Tax Compliance.

    Bids should be prepared in accordance with the instructions within the IFB package.

    The SHA reserves the right to reject any and all bids, wholly or in part, to waive informalities or irregularities in bids and make awards deemed in the best interest of the SHA and the public.   Award of a contract is subject to review and approval by the Springfield Housing Authority Board of Commissioners.

    For Questions please email John Healy at procurement@shamass.org.

    Advertising Dates: Wednesday November 11, 2020

    Details and Downloads

    December 3, 2020

    Click the following buttons to download files for this posting.
    Download File

    November 11, 2020

  • Invitation for Bids On-Call Mechanical Contractor

    INVITATION FOR BIDS

    The Springfield Housing Authority (SHA) is accepting sealed bids for on call “backup” mechanical contracting services. The scope includes HVAC and plumbing work.  Bids will be received until 10:00 AM on Friday, December 4, 2020 electronically at www.projectdog.com

    This contract will be for approximately two (2) years at a “Not to Exceed” amount of $150,000.00, commencing on date of award until December 31, 2022 pending availability of funds.  The contract will be in the SHA’s sole discretion; this contract may be renewed for a period of up to one (1) additional year. The total duration of the contract, including all options, shall not exceed three (3) years.

    Bid forms, and General Instructions and Conditions, are available at www.projectdog.com under Project # 840851

    The SHA reserves the right to reject any and all bids or parts therein.

    The terms and conditions of the contract are outlined in the Bid Request Documents.

    The contract award will be governed by the SHA Purchasing Policy, Massachusetts General Laws c.149, 2 CFR Part 200 and the provisions of the “Instructions to Bidders”. This contract must be approved by the Springfield Housing Authority Board of Commissioners prior to contract execution.

    Springfield Housing Authority

    John S Healy

    Director of Capital Improvements and Procurement

    Details and Downloads

    December 4, 2020

    Click the following buttons to download files for this posting.
    Download File

    November 11, 2020

Helpful Links
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Documents
  • Springfield Housing Authority Procurement Policy

Download Policy

IMPORTANT NOTICE TO POTENTIAL VENDORS: Springfield Housing Authority issued contracts are governed by the SHA Procurement Policy, Massachusetts General Laws c.30B, Title 24 of the Code of Federal Regulations (CFR) 85.36 and applicable HUD regulations regarding competitive proposals. The SHA reserves the right to reject any and all proposals or parts therein. Award of contracts in excess of $25,000.00 is subject to approval by the SHA Board of Commissioners. It is the responsibility of any vendor to periodically check the web site to confirm addendum or submission deadline changes. Therefore, it is ultimately the responsibility of the vendor to ensure that they have a complete and accurate solicitation package, and any addenda issued, if any, before submitting their formal bid or proposal package to the Authority.

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