Below is a list of current SHA solicitations and applicable addenda. To review and/or print any of these documents, please click on the corresponding file. To be considered, offers must be received by the Purchasing Department no later than the noted expiration date.
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Request for Proposals Springfield Housing Authority – Early Warning Detection Systems
Springfield Housing Authority
Request for Proposals for
Early Warning Detection SystemsThe Springfield Housing Authority (SHA) will receive sealed proposals from licensed alarm and sprinkler companies for the furnishing of all labor and materials to provide annual inspection and test services for SHA fire, smoke, carbon monoxide, and sprinkler detection systems. Contractor must be able to work on Notifier fire safety equipment. This contract will be for approximately three (3) years, commencing July 20, 2021 until July 19, 2024 pending availability of funds for years two and three. In the SHA’s sole discretion, this contract may be renewed for a period of up to two (2) additional one (1) year terms. The total duration of the contract, including all options, shall not exceed five (5) years. The Contractor under this proposal procedure shall perform and furnish all necessary work and insurance affidavits required as described herein.
The SHA will evaluate the proposals and award the contract to the Contractor that provides the best technical response and price proposal to the SHA.
RFP packages may be obtained by contacting the Procurement Department Office, at 60 Congress Street 4th Floor Springfield, MA 01104 or via email to procurement@shamass.org . All sealed proposals must be received by 10:00 AM on Wednesday, June 30, 2021. All proposals must be mailed or delivered to:
Springfield Housing Authority
Procurement Department
Attn: John S Healy
60 Congress Street 4th Floor
Springfield, MA 01104
The award of this contract shall be governed by the Procurement Policy of the SHA, Mass. General Law’s c.30B and Title 24 of the Code of Federal Regulations (CFR) 2 CFR Part 200 and applicable HUD regulations regarding competitive proposals.
The SHA reserves the right to reject any and all proposals or parts therein. Award of this contract is subject to approval by the SHA Board of Commissioners.
John S Healy
Director of Capital Improvements and Procurement
jhealy@shamass.org -
INVITATION FOR BIDS – Locksmith Services 2021
The Springfield Housing Authority (SHA) will receive sealed bids for the furnishing of Locksmith Services until 10:00 AM, Tuesday, June 22, 2021, at which time they will be opened and publicly read aloud at the SHA Purchasing Dept. Office, 60 Congress St., Springfield, MA 01104. Bidder must be a MEDECO provider. Term of contract is for three (3) years with two, one-year options. Total contract length will not exceed 5 years.
Bids shall be submitted in duplicate on forms furnished by the Springfield Housing Authority. Envelopes must be clearly marked “Bid for Locksmith Services 2021.” Bid due date is June 22, 2021.
Bid forms, and General Instructions and Conditions, are available by emailing procurement@shamass.org between the hours of 8:00 AM and 4:00 PM at the Springfield Housing Authority.
The SHA reserves the right to reject any and all bids or parts therein.
The terms and conditions of the contract are outlined in the Bid Request Documents.
The contract award will be governed by the SHA Purchasing Policy, Massachusetts General Laws c.30B, 2 CFR Part 200 and the provisions of the “Instructions to Bidders”. This contract must be approved by the Springfield Housing Authority Board of Commissioners prior to contract award.
Springfield Housing Authority
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On Call Masonry Services 2021
Invitation for Bids
For On Call Masonry Services 2021
The Springfield Housing Authority (SHA) is accepting sealed bids for on call masonry contracting services. The scope includes but is not limited to the re-pointing of brick chimneys/veneer and repair of concrete porches. Bids will be received until 2:00 PM on Thursday, March 4, 2021 electronically at www.projectdog.com.
This contract will be for approximately two (2) years at a “Not to Exceed” amount of $150,000.00, commencing on date of award until March 31, 2024 pending availability of funds. The contract will be in the SHA’s sole discretion; this contract may be renewed for a period of up to one (1) additional year. The total duration of the contract, including all options, shall not exceed three (3) years.
Bid forms, and General Instructions and Conditions, are available at www.projectdog.com under Project # 841792
The SHA reserves the right to reject any and all bids or parts therein.
The terms and conditions of the contract are outlined in the Bid Request Documents.
The contract award will be governed by the SHA Purchasing Policy, Massachusetts General Laws c.149, 2 CFR Part 200 and the provisions of the “Instructions to Bidders”. This contract must be approved by the Springfield Housing Authority Board of Commissioners prior to contract execution.
Springfield Housing Authority
John S Healy
Director of Capital Improvements and Procurement -
Refuse Compactor Maintenance and Service
Invitation for Bids
For Refuse Compactor Maintenance and Service
The Springfield Housing Authority (SHA) will receive sealed bids for the furnishing of all labor and materials to provide MC-4000 Metro Pak refuse compactor maintenance & service. These services will be provided at its Riverview, Gentile, and Tri Towers developments. Bids will be received until 10:00 AM on Friday March 5, 2021 at www.projectdoq.com under Project# 841791. The total number of refuse compactors is fourteen (14).
This contract will be for approximately three (3) years, commencing on date of award until March 31, 2024 pending availability of funds for years two and three. In the SHA’s sole discretion, this contract may be renewed for a period of up to two (2) additional one (1) year terms. The total duration of the contract, including all options, shall not exceed five (5) years.
The Contractor under this proposal procedure shall perform and furnish all necessary work and insurance affidavits required as described herein.
Bid forms, and General Instructions and Conditions, are available beginning on February 10, 2021 at 8:00 AM.
The SHA reserves the right to reject any and all bids or parts therein.
The terms and conditions of the contract are outlined in the Bid Request Documents.
The contract award will be governed by the SHA Purchasing Policy, Massachusetts General Laws c.149, 2 CFR Part 200 and the provisions of the “Instructions to Bidders”. This contract must be approved by the Springfield Housing Authority Board of Commissioners prior to contract award.
Springfield Housing Authority
John S Healy
Director of Capital Improvements and Procurement
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IMPORTANT NOTICE TO POTENTIAL VENDORS: Springfield Housing Authority issued contracts are governed by the SHA Procurement Policy, Massachusetts General Laws c.30B, Title 24 of the Code of Federal Regulations (CFR) 85.36 and applicable HUD regulations regarding competitive proposals. The SHA reserves the right to reject any and all proposals or parts therein. Award of contracts in excess of $25,000.00 is subject to approval by the SHA Board of Commissioners. It is the responsibility of any vendor to periodically check the web site to confirm addendum or submission deadline changes. Therefore, it is ultimately the responsibility of the vendor to ensure that they have a complete and accurate solicitation package, and any addenda issued, if any, before submitting their formal bid or proposal package to the Authority.